Included Features

At IntelliEvent, we believe the best solutions come from listening to the people who use them every day. Developed with industry expertise and continuously enhanced through customer feedback, our event rental software is designed to meet the real-world needs of rental and event professionals. From event inventory management to streamlined operations, our features help your business work smarter, improve efficiency, and grow.

Browse through our offerings below! Click here to view the complete set of demo videos on YouTube.

Availability Calendar

Know what’s available, when, and where.

Give your team quick access to a centralized view of inventory across products and warehouses. Drill into any product movement and details to see real-time availability across warehouses, giving your team the information they need to make faster, more informed decisions.

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Client & Contact Management

Strengthen your partnerships and delivery better experiences.

Keep client and contact information organized and accessible in one centralized place. Create detailed client profiles, maintain essential account information, and manage multiple contacts associated with each client. Give your team a complete, up-to-date view of who your clients are and the people connected to them so the right information is always easy to find.

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Equipment Check Out & Check In

Maintain complete visibility and control of your equipment throughout every job.

Whether working in a single job or multiple jobs, simplify equipment check in and check out with flexible workflows designed for fast-moving event operations. Easily track both serialized and non-serialized inventory with manual entry or barcode scanning for single items or in bulk. Additional security options can be utilized to ensure the right people are able to override and edit in real-time to keep your team moving.

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Gantt Calendar Views

Gain a comprehensive view of your jobs, workforce, and equipment.

IntelliEvent provides powerful scheduling and planning tools that give teams greater visibility into upcoming jobs and resource commitments. With Gantt views available on the job, product, and labor resource level, Lightning helps your team identify scheduling conflicts, evaluate resource availability, and make informed decisions to keep operations organized and running efficiently.

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Google & Microsoft Integrations

Secure access, seamless emailing, without another password.

Send emails directly from your Google or Microsoft account for seamless tracking of communications and logging of activities from your Lightning site to your email sent box. Additionally, users have the ability to sign in through their existing Google and Microsoft accounts via single sign-on capabilities to create a secure and simplified method of login for your team.

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Google Calendar Integration

Connect job schedules with the calendars your team already uses.

Integrate your account with Google Calendar to stay informed and coordinated throughout every stage of a job. Users can add individual jobs and their associated details directly to their personal Google Calendars, keeping that information accessible alongside their other commitments. Integrate all jobs to a team calendar to maintain awareness of scheduled activities across the organization.

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Invoicing & Accounts Receivable

Streamline billing workflows and accelerate your path from job completion to payment.

IntelliEvent simplifies the invoicing process with flexible tools for generating, distributing, and managing client invoices. Print documents or email directions to customers from within the system, using emailing templates that keep messaging consistent and precise. A multitude of settings and security levels can determine exactly what the workflow is for your team while reducing administrative friction.

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Logistics & Operations Management

Coordinate logistics, manage job movements, and keep operations running smoothly.

IntelliEvent centralizes logistics management, giving teams visibility into incoming and outgoing jobs, transfers, and purchase orders and the flexibility to adjust logistics details as operational needs evolve. Help your team communicate, stay organized, and maintain control over complex event operations by bringing both global views and granular details into one platform.

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Operational Daybook

Gain a clear, consolidated view of your daily operations.

IntelliEvent’s Operational Daybook pulls activities together into a single, structured summary for any selected time period. Organizations can tailor the Daybook to reflect their specific operational requirements and reporting needs by printing reports, coordinating next steps, and keeping daily activities like deliveries, event starts, and subrental returns moving across key players on your team.

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Purchase Order Management

Streamline procurement and maintain control over every purchase.

IntelliEvent offers flexible tools designed to support your organization’s purchasing workflows across a variety of operational needs. Your team will be able to see product and labor specifics, bid to multiple vendors, and review purchase history with vendors for consistency. Connect your purchasing with the day-to-day operations through individual jobs, overbooking workflows, or global reports for full visibility.

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QC & Maintenance

Maintain equipment reliability and extend the life of your assets.

Create maintenance and QC records directly in IntelliEvent to keep service records visible and inventory checks consistent. By centralizing these records within your inventory management workflow, IntelliEvent helps teams maintain equipment condition, schedule checks based on usage or time, track costs, and make more informed decisions about asset availability and upkeep.

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Venue & Site Management

Centralize venue information and simplify planning across every job.

Manage multiple contacts and locations per venue record in IntelliEvent and help keep your database of locations updated in real time. By maintaining detailed venue information, accessing change logs for greater accountability, and attaching relevant files for job sites, your team can work seamlessly from the sales to delivery stage of the job.

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Looking for More Ways to Enhance Your Operations?

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Discover how IntelliEvent’s powerful features work together to simplify your operations, streamline workflows, and help your business grow.

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