Managing contracts, quotes, invoices, and approvals is an essential part of running a rental and event business. But chasing signatures, sending reminders, and tracking documents across multiple emails can slow down operations.
With IntelliSign, the electronic signature module within IntelliEvent Lightning, businesses can streamline document signing, manage approval workflows, and keep important information connected to their rental jobs.
Whether you’re managing AV equipment rentals, event production contracts, or customer agreements, IntelliSign helps your team spend less time following up on paperwork and more time focusing on your business.
1. Simplify Document Signing and Approvals
Traditional document signing often involves printing, scanning, emailing, and manually tracking approvals.
IntelliSign allows businesses to send documents electronically for signature, eliminating unnecessary paperwork and reducing administrative tasks.
Users can create documents from templates and establish a specific signing order, ensuring that each recipient receives the document when it’s their turn to sign.
Recipients are notified by email and can complete their electronic signatures without the need to print or scan documents.
For businesses using event rental software, this creates a more organized process for managing contracts and approvals.
2. Track Document Status from Your Rental Jobs
Knowing whether a contract has been sent, signed, or is still awaiting approval is essential for keeping projects moving forward.
IntelliSign includes a dedicated tab within each IntelliEvent Lightning job, allowing users to monitor document activity in one place.
Teams can review signing status, view recipients and their signing order, check sent and expiration dates, and identify the document template and sender.
Users can also resend documents, download copies, or expire unsigned documents when necessary.
By connecting document tracking directly to rental jobs, IntelliSign helps teams stay informed and manage follow-ups more efficiently.
3. Manage Multiple Documents with IntelliSign Reporting
For rental and event businesses handling numerous jobs, tracking individual contracts and approvals can become time-consuming.
IntelliSign’s reporting capabilities provide an overview of electronic signature activity across multiple jobs.
Instead of reviewing documents individually, teams can monitor signing progress, identify outstanding approvals, and stay informed about document status.
This helps businesses maintain more organized workflows, particularly when managing multiple customers, projects, and rental agreements.
4. Keep Document Management Connected to Your Operations
Managing electronic signatures through a separate platform can create additional steps for teams already working across multiple systems.
Because IntelliSign is part of IntelliEvent Lightning, document signing is connected to the platform businesses use to manage their rental operations.
From quoting and customer management to inventory tracking and invoicing, IntelliEvent brings essential business processes together in one cloud-based system.
For companies using equipment rental software or production rental software, having document approvals connected to rental jobs helps reduce disconnected workflows and improve coordination between departments.
Why Choose IntelliSign?
IntelliSign is designed for rental and event businesses that want to manage document signing as part of their existing operational workflow.
Rather than relying on separate email chains or disconnected signature tools, teams can create, send, track, and report on documents directly within IntelliEvent Lightning.
With customizable templates, defined signing orders, and job-level document tracking, IntelliSign helps businesses maintain better control over their approval processes.
Built by the Industry. For the Industry. IntelliEvent Lightning combines tools like IntelliSign with inventory management, scheduling, financial reporting, and customer management to support more efficient rental operations.
Spend Less Time Chasing Signatures with IntelliSign
Document approvals shouldn’t slow down your rental business.
With IntelliSign, you can streamline electronic signatures, monitor document status, and keep important approvals connected to your jobs in IntelliEvent Lightning.
Ready to simplify your document workflows?
Book a Demo and discover how IntelliSign and IntelliEvent Lightning can support your business.
800.348.2486 | sales@intellievent.com